[Solution] How to Create a Drop down Menu in Excel
- In your Excel workbook, select the cells that you want to apply the drop down menu to.
- Click on the Data Validation menu (in the Data tab in the Excel Ribbon), or use the shortcut Alt-A-V-V.
- In the "Allow:" dropdown menu, select "List".
- In the "Source:" box, enter in your values separated by commas.
- Click OK to save the Data Validation options. ...
- Select the cells that you want to contain the lists.
- On the ribbon, click DATA > Data Validation.
- In the dialog, set Allow to List.
- Click in Source, type the text or numbers (separated by commas, for a comma-delimited list) that you want in your drop-down list, and click OK.
How do I create a drop down menu?
Steps:
- Click the name of your main menu.
- Choose one of the menu items to be the header for your drop-down menu, or add a new menu item to be the header. ...
- Add menu items to include in the new drop-down menu. ...
- Click and drag the menu items to nest below the header item.
- Click Save menu.
How do you create a drop menu in Excel?
Here’s the quickest way to set up a drop down menu in Excel: In your Excel workbook, select the cells that you want to apply the drop down menu to. Click on the Data Validation menu (in the Data tab in the Excel Ribbon), or use the shortcut Alt-A-V-V. In the “Allow:” dropdown menu, select “List”.
How do you create a drop down table in Excel?
Here’s the quickest way to set up a drop down menu in Excel:
- In your Excel workbook, select the cells that you want to apply the drop down menu to.
- Click on the Data Validation menu (in the Data tab in the Excel Ribbon), or use the shortcut Alt-A-V-V.
- In the “Allow:” dropdown menu, select “List”.
- In the “Source:” box, enter in your values separated by commas.
How to create dropdown menu in Excel?
- Step I: This is your excel sheet. ...
- Step II: Select Data- Data Validation from the option given below.
- Step III: Then select List.
- Step IV: In the source, you have to enter the values that you want to put in the dropdown list, pressing the change arrow as you can see in the ...
- Step V: Here is the list just by clicking OK.
How do I create a custom drop-down list?
Edit a drop-down list with items that have been entered manuallyOn the worksheet where you applied the drop-down list, select a cell that has the drop-down list.Go to Data > Data Validation.On the Settings tab, click in the Source box, and then change your list items as needed.More items...
How do I create a drop-down list in Excel without list?
#2 By Entering Data ManuallySelect a cell where you want to create the drop down list (cell C2 in this example).Go to Data –> Data Tools –> Data Validation.In the Data Validation dialogue box, within the Settings tab, select List as the Validation criteria. ... In the source field, enter Yes, No. ... Click OK.
How do I create a drop down menu in a column?
1:133:22How to Create a Drop-Down List in Excel - YouTubeYouTubeStart of suggested clipEnd of suggested clipAnd create our first drop-down list click into the cell in which you want to create the drop-downMoreAnd create our first drop-down list click into the cell in which you want to create the drop-down menu. Then click on the tab data go to data tools and select the option data validation.
How do I create a Data Validation list in Excel?
Add data validation to a cell or a rangeSelect one or more cells to validate.On the Data tab, in the Data Tools group, click Data Validation.On the Settings tab, in the Allow box, select List.In the Source box, type your list values, separated by commas. ... Make sure that the In-cell dropdown check box is selected.More items...
How do you insert a selection box in Excel?
Open an Excel workbook.Choose a cell to house your drop-down menu.Navigate to the Data tab at the top of the screen. It's nestled between Formulas and Review atop the Ribbon.Click the Data Validation button.Highlight the cells you want to include in the selection options of your drop-down menu, and click OK.
How can I create a drop down list in Excel 2010?
Create a drop-down listIn a new worksheet, type the entries you want to appear in your drop-down list. ... Select the cell in the worksheet where you want the drop-down list.Go to the Data tab on the Ribbon, then Data Validation. ... On the Settings tab, in the Allow box, click List.More items...
How do you create a drop down list in Excel with color?
Method B Color coded drop down list with a handy tool-Colored Drop-down ListSelect the drop-down list cells, then click Kutools > Drop-down List > Colored Drop-down List.In the Colored Drop-down list dialog, do below settings. 1) Check the scale you want to add color to in the Apply to section. ... Click Ok.
What option is used to add a drop down menu on a cell?
Simply click any cell in the list and press Ctrl + T. In the resulting dialog, make sure the My Table Has Headers option is selected, and click OK. Technically, the list items don't need to be formatted as a Table, but a Table makes the drop-down dynamic.
How to Create a Drop-Down List in Excel?
Click on the data menu and choose the data validation menu as shown below.
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Community Q&A
How can I add a drop down list, but not show all of the items in each row?
Tips
After you finish creating your drop-down list, open the drop-down list to make sure all the items you entered display properly. In some cases, you may need to widen the cell in order to display all your items fully.
Warnings
You will not be able to access the "Data Validation" menu if your worksheet is protected or shared. In this case, make sure to remove the protection or unshare the document, and then try to access the Data Validation menu again.
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Create a drop-down list using existing data
If you want to create and insert a drop-down list using data already entered in the spreadsheet, follow the steps below.
Create a drop-down list by defining the list of values
If you want to create and insert a drop-down list, and define the list of values to display, follow the steps below.
How to add drop down menu in Excel?
Here’s the quickest way to set up a drop down menu in Excel: In your Excel workbook, select the cells that you want to apply the drop down menu to. Click on the Data Validation menu (in the Data tab in the Excel Ribbon), or use the shortcut Alt-A-V-V. In the “Allow:” dropdown menu, select “List”. In the “Source:” box, enter in your values separated ...
What does "drop down menu" mean in Excel?
It means you can simply refer to a column within an Excel table, and the menu will automatically update based on the items in that list. If you anticipate adding extra items to your drop down menu over time, then this method is the best long-term solution as it’s the “cleanest” way to refer to your list of menu items.
What if you want to update your menu items later?
What if you want to update your menu items later? If one of the departments in your company has a name change, then you would have to select all of the cells that use the drop down menu, and manually update the details .
Which is better: drop down list or drop down menu?
Drop down list method #1 is the quickest way, but not very good for long-term Excel files. Method #2 is a little more stable and allows you to consistently edit the drop down menu items without breaking anything. Method #3 requires you to create an Excel Table, but is perfect for creating a foolproof drop down Excel menu ...
What is the benefit of using tables in Excel?
That name can be referred to throughout your work. And a huge benefit of tables is that they will automatically expand when extra data is added to them.
How to use list in Excel?
Select the cells that you want to use the list, and go to the Data Validation option (in the Data tab). In the Settings screen, select List from the “Allow:” box. In the “Source:” box, select the range of cells that contain your list.
Can you allow blank values in Excel?
Depending on your requirements, you can allow blank values, and you can choose to hide the in-cell dropdown menu. (optional) Use the options in the Input Message tab if you want a message to appear when the cell is selected.
How to create a drop down list in Excel?
To create a drop-down list in Excel, execute the following steps. 1. On the second sheet, type the items you want to appear in the drop-down list. Note: if you don't want users to access the items on Sheet2, you can hide Sheet2. To achieve this, right click on the sheet tab of Sheet2 and click on Hide.
How to add a drop down list to the end of a list?
You can also use a formula that updates your drop-down list automatically when you add an item to the end of the list. 1. On the first sheet, select cell B1. 2. On the Data tab, in the Data Tools group, click Data Validation. The 'Data Validation' dialog box appears. 3.
How to create dependent drop down list?
For example, if the user selects Pizza from a first drop-down list. 2. A second drop-down list contains the Pizza items. 3. But if the user selects Chinese from the first drop-down list, the second drop-down list contains the Chinese dishes.
How to allow other entries in Excel?
Allow Other Entries. You can also create a drop-down list in Excel that allows other entries. 1. First, if you type a value that is not in the list, Excel shows an error alert. To allow other entries, execute the following steps. 2. On the Data tab, in the Data Tools group, click Data Validation.
What The Excel Drop Down Menu Looks Like
- Open the Excel spreadsheet file you want to edit. You can find and double-click a saved Excel file on your computer, or open Microsoft Excel and create a new worksheet.
- Enter the list of values for your drop-down in a column. Make sure to enter each drop-down entry in a separate, consecutive cell in the same column. For example, if you want your drop-down list to include "New York," "Boston," and "Los Angeles," you can type "New York" in cell A…
Introducing The Data Validation Menu
Process
Benefits
What’s The Solution?
- You can’t create a drop down list in Excel without using the Data Validation feature. Think of Data Validation is a restriction or limitation that Excel applies to the cells you specify. You can choose the criteria, of course. You can force cells to be integers, dates, or values from a specific list (which is what you’ll be using for creating these menus) and a few other options. The Data V…
Even More Benefits!
- Here’s the quickest way to set up a drop down menu in Excel: 1. In your Excel workbook, select the cells that you want to apply the drop down menu to. 2. Click on the Data Validation menu (in the Data tab in the Excel Ribbon), or use the shortcut Alt-A-V-V. 3. In the “Allow:” dropdown menu, select “List”. 4. In the “Source:” box, enter in your valu...