- Select the cells that you want to contain the lists.
- On the ribbon, click DATA > Data Validation.
- In the dialog, set Allow to List.
- Click in Source, type the text or numbers (separated by commas, for a comma-delimited list) that you want in your drop-down list, and click OK.
How do I create a drop down menu?
Steps:
- Click the name of your main menu.
- Choose one of the menu items to be the header for your drop-down menu, or add a new menu item to be the header. ...
- Add menu items to include in the new drop-down menu. ...
- Click and drag the menu items to nest below the header item.
- Click Save menu.
How do you create a drop down table in Excel?
Here’s the quickest way to set up a drop down menu in Excel:
- In your Excel workbook, select the cells that you want to apply the drop down menu to.
- Click on the Data Validation menu (in the Data tab in the Excel Ribbon), or use the shortcut Alt-A-V-V.
- In the “Allow:” dropdown menu, select “List”.
- In the “Source:” box, enter in your values separated by commas.
How to create drop down buttons in Excel?
Now let’s see how to get the Grade to the drop-down list as follows:
- Go to the Data tab.
- Select the data validation option.
- You will get the dialogue box which will show validation criteria.
- Choose the List option from the drop-down list.
- Place the cell in the G column as shown below in the screenshot to get the drop-down list menu.
- Select the database column from C2:C8.
- Click ok.
How to make responsive drop down menu?
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How do you create a drop-down list in Excel and edit it?
Edit a drop-down list with items that have been entered manuallyOn the worksheet where you applied the drop-down list, select a cell that has the drop-down list.Go to Data > Data Validation.On the Settings tab, click in the Source box, and then change your list items as needed.More items...
How do I create a drop down menu in a column?
1:133:22How to Create a Drop-Down List in Excel - YouTubeYouTubeStart of suggested clipEnd of suggested clipAnd create our first drop-down list click into the cell in which you want to create the drop-downMoreAnd create our first drop-down list click into the cell in which you want to create the drop-down menu. Then click on the tab data go to data tools and select the option data validation.
How do you insert a selection box in Excel?
Open an Excel workbook.Choose a cell to house your drop-down menu.Navigate to the Data tab at the top of the screen. It's nestled between Formulas and Review atop the Ribbon.Click the Data Validation button.Highlight the cells you want to include in the selection options of your drop-down menu, and click OK.
How can I create a drop down list in Excel 2010?
Create a drop-down listIn a new worksheet, type the entries you want to appear in your drop-down list. ... Select the cell in the worksheet where you want the drop-down list.Go to the Data tab on the Ribbon, then Data Validation. ... On the Settings tab, in the Allow box, click List.More items...
How do I create a drop down list in Excel with multiple selections?
How to Make Multiple Selections in an Excel Drop-Down ListStep 1: Create a List of Values and Name It. In the video I create a list of values that I wanted to appear in the drop-down list on a separate worksheet. ... Step 2: Create the Drop-down List Using Data Validation. ... STEP3: Add the VBA Code to Your Drop-Down List.
How do I create a Data Validation List in Excel?
Add data validation to a cell or a rangeSelect one or more cells to validate.On the Data tab, in the Data Tools group, click Data Validation.On the Settings tab, in the Allow box, select List.In the Source box, type your list values, separated by commas. ... Make sure that the In-cell dropdown check box is selected.More items...
How do you create a drop down List in Excel with color?
Method B Color coded drop down list with a handy tool-Colored Drop-down ListSelect the drop-down list cells, then click Kutools > Drop-down List > Colored Drop-down List.In the Colored Drop-down list dialog, do below settings. 1) Check the scale you want to add color to in the Apply to section. ... Click Ok.
Community Q&A
How can I add a drop down list, but not show all of the items in each row?
Tips
After you finish creating your drop-down list, open the drop-down list to make sure all the items you entered display properly. In some cases, you may need to widen the cell in order to display all your items fully.
Warnings
You will not be able to access the "Data Validation" menu if your worksheet is protected or shared. In this case, make sure to remove the protection or unshare the document, and then try to access the Data Validation menu again.
About This Article
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How to Create a Drop-Down List in Excel?
Click on the data menu and choose the data validation menu as shown below.
Recommended Articles
This has been a guide to Drop Down List in Excel. Here we discuss creating a Drop Down List in Excel and practical examples and a downloadable excel template. You can also go through our other suggested articles –
Create a drop-down list using existing data
If you want to create and insert a drop-down list using data already entered in the spreadsheet, follow the steps below.
Create a drop-down list by defining the list of values
If you want to create and insert a drop-down list, and define the list of values to display, follow the steps below.
How to create a drop down list in Excel?
To create a drop-down list in Excel, execute the following steps. 1. On the second sheet, type the items you want to appear in the drop-down list. Note: if you don't want users to access the items on Sheet2, you can hide Sheet2. To achieve this, right click on the sheet tab of Sheet2 and click on Hide.
How to add a drop down list to the end of a list?
You can also use a formula that updates your drop-down list automatically when you add an item to the end of the list. 1. On the first sheet, select cell B1. 2. On the Data tab, in the Data Tools group, click Data Validation. The 'Data Validation' dialog box appears. 3.
How to create dependent drop down list?
For example, if the user selects Pizza from a first drop-down list. 2. A second drop-down list contains the Pizza items. 3. But if the user selects Chinese from the first drop-down list, the second drop-down list contains the Chinese dishes.
How to allow other entries in Excel?
Allow Other Entries. You can also create a drop-down list in Excel that allows other entries. 1. First, if you type a value that is not in the list, Excel shows an error alert. To allow other entries, execute the following steps. 2. On the Data tab, in the Data Tools group, click Data Validation.
How to add drop down list in Excel?
Drop-down lists make it easier and more efficient to enter data into your spreadsheets. Simply click the arrow and select an option. You can add drop-down lists to cells in Excel containing options such as Yes and No, Male and Female, or any other custom list of options.
Where is the down arrow button in Excel?
When the cell containing the drop-down list is selected, you’ll see a down arrow button to the right of the cell. If you added an input message, it displays below the cell. The down arrow button only displays when the cell is selected. Click the down arrow button to drop down the list of options and select one.
What does "ignore blank" mean in Excel?
The “Ignore blank” check box is checked by default. This means that the user can select the cell and then deselect the cell without selecting an item. If you want to require the user to select an option from the drop-down list, uncheck the Ignore blank check box.
Can you have multiple drop down lists in Excel?
If you have many drop-down lists you need to add on a worksheet, you may want to put the lists of options on another worksheet in the same workbook. You can hide the worksheet containing your lists of options to prevent them from being changed.
Create A Drop-Down List
- Open the Excel spreadsheet file you want to edit. You can find and double-click a saved Excel file on your computer, or open Microsoft Excel and create a new worksheet.
- Enter the list of values for your drop-down in a column. Make sure to enter each drop-down entry in a separate, consecutive cell in the same column. For example, if you want your drop-down list to include "New York," "Boston," and "Los Angeles," you can type "New York" in cell A…
Allow Other Entries
Add/Remove Items
Dynamic Drop-Down List
Remove A Drop-Down List
- You can also create a drop-down list in Excel that allows other entries. 1. First, if you type a value that is not in the list, Excel shows an error alert. To allow other entries, execute the following steps. 2. On the Data tab, in the Data Tools group, click Data Validation. The 'Data Validation' dialog box appears. 3. On the Error Alert tab, uncheck 'Show error alert after invalid data is enter…
Dependent Drop-Down Lists
- You can add or remove items from a drop-down list in Excel without opening the 'Data Validation' dialog box and changing the range reference. This saves time. 1. To add an item to a drop-down list, go to the items and select an item. 2. Right click, and then click Insert. 3. Select "Shift cells down" and click OK. Result: Note: Excel automatically changed the range reference from Sheet2!…
Table Magic
- You can also use a formula that updates your drop-down list automatically when you add an item to the end of the list. 1. On the first sheet, select cell B1. 2. On the Data tab, in the Data Tools group, click Data Validation. The 'Data Validation' dialog box appears. 3. In the Allow box, click List. 4. Click in the Source box and enter the formula: =OFFSET(Sheet2!$A$1,0,0,COUNTA(Sheet…